Setting the atmosphere for an event is key! A good atmosphere will make everyone comfortable and allow them to interact and mingle, feeling completely at ease. The perfect atmosphere is a mystery, but there are some factors that are predictable. Manifest the right event and have everything go as planned by reading on and finding out our top tips for doing so!
Have a Plan for Your Event
The best way to make sure an event takes off smoothly is to craft a plan and stick to it. Event strategy needs to be in play. You’ve got to come up with lists and write down everything on them, ticking tasks off as you go. Whether it’s lining up the right suppliers, staying on top of deals, choosing themes, designs, catering, or more, have a plan. If you need to delegate, that’s fine. Rely on a team if you have one and plow ahead full steam even if you don’t. Make sure everyone knows what they are responsible for doing– even if it’s only yourself.
Pick the Right Space
Having the right location for an event is so important when it comes to the atmosphere. A less than sufficient space for an event will just not encourage the type of mood you’re going for, so be sure to scour your options and be thorough about your search. Be sure to pick a space that has the right facilities and features that your event will need. Whether a wedding or a product launch, this is an important aspect of creating a fun and relaxed atmosphere that should not be ignored! You might also want to be sure that it’s in a convenient location, as having specific guests make an extra-long commute may dull their enthusiasm for the event.
Have a Greeter Ready
Having a greeter for guests that come in will allow you to be the best host or hostess possible and free you up to deal with other issues during an event. Have the designated individual greet everyone with a smile and let them know about any other details, such as where to register and where to go to get to the main room.
Have Great Lighting and Music
Getting the lighting right for an event is going to influence the atmosphere in a big way. Transform a space using different lights and you can really set a certain mood. Hire some outside help if you need it to light up walls or architecture and bring a room to life. You’ll need a certain light level as well if you plan to showcase videos or pictures. Music is also a big part of creating a certain atmosphere. Decide on the type of music before the event and you can set the mood– just be sure it’s a good match for the event.
Catering can be tough, but most options are going to satisfy people– especially if there’s a variety of food to suit the vegans, vegetarians, gluten-free and those with allergens. Align the catering with the type of event, and you’re sure to hit it out of the park. For instance, go stylish with hors d’oeuvres and fancy drinks for a glam event.
Set up the Room Perfectly
You’ve got to also make sure you’ve set up the room right in order to have a great ambiance! Event planning is so tough, but this step means you’re almost there. Have everything set up, from AV to tables, and make sure everyone knows what they’re doing.
Choose an MC/Host
An MC or host is going to help your night flow smoothly. It’s not a requirement, but many events are made or broken by this choice. If you feel your event needs one, you may be interested. Get references and do research well before the event is happening, and you’ll be fine. This is a must-have for any event involving charity or awards.
Lastly, the tables– you’re going to want these right as they will create quite a bit of atmosphere. Make sure the tables are done to perfection. If this means lit candles, decoration, cards, and tablecloths, be sure that it’s all arranged ahead of time and done the day of the event. Give yourself enough time on this one, as it will take more of yours than you think!
Setting the perfect atmosphere for an event is difficult… but accomplishable! Follow our list and you should have no problems at all. Thanks for reading, and good luck!