When it comes to selecting the perfect holiday party venue, where to start? First of all, planning one of these things is very time-consuming and difficult. If you’ve never done it before, it’s better that you know what you’re in for before you get started. The holiday parties for companies or friends and family can be an annual tradition, and they need to be held somewhere! If you’re the one who is organizing everything, check out these great tips to help you plan this season.
Consider How Many Guests Are Coming
How many people you invite is also going to dictate the party venue, so you have to figure it out! This may seem easy for say a business, but it’s actually surprisingly hard. You’ll also need to see (if it’s a business holiday party) about what guests can do. Are guests allowed a plus one? Is everyone’s family invited? You’ll need to have the details of how many people total are coming before booking a venue.
Select Your Venue
For your venue you want something that is going to suit the needs of your party exactly right. This is also going to include the amount of people that your party will be inviting. Some venues will be ruled out right away just because they are obviously not the right size for the amount of people that are coming. You have to get your guest list down first of course, but selecting a venue is a lot of times about narrowing your options down and basing your choices on how many guests, then getting more specific. Be sure to be wary of huge establishments that seem a little too big for the amount of people that will be coming.
Try to Book Something Close to the Office
If everyone commutes to the office every day, then there’s a good shot that they’re going to live somewhere nearby. Even if they didn’t, they would be okay with going somewhere near there because they’re used to getting there. Consider whether it might be worth having the party near hotels, since some guests may want to stay overnight in a hotel if they are imbibing or live far away. Either way, consider that people may not want to drive too far for a party– booking it an hour away may not be a good idea.
See It In Person
Seeing a venue in person is really going to help you get an idea of what the place is like. This is good, because keep in mind, many places are going to use their very best photos of the place on their site in the hopes of reining in business. This is great, but photos can also be from ten years ago and now the place is very run down– be aware!
Now is the time to ask every question you might ever have. This includes whether they have heating and AC, if there is a place for entertainment like live music or karaoke or DJ, what the capacity of the venue is, and whether they cater. Ask away, because once the date is set and the deposit is given, there’s no going back.
Get Everything Done!
Our last tip is to simply get everything done and well ahead of time if you can. Things have a way of snowballing, so if you’ve got everything booked ahead of time you’ll be prepared for anything that comes your way. Thanks for reading, and happy booking!