Are you going to be holding an event in the near future? When hosting events, you’re going to need a venue. Selecting a venue can be tough, and there are probably at least a few venue options near you or near where you would like to host your event.
When it comes to venues, you definitely will want to avoid picking the first one you see and making a down payment or placing cash down for a retainer.
If you want to find the perfect event venue location, you have come to the right place! Consider this when you’re considering venues for an upcoming event and you can’t go wrong. Read on to find out more.
Remember your budget.
When it comes to a venue, some are going to cost more than others. That’s to be expected, so it’s a good idea to know what your budget is (right down to the last dollar) for a venue and a venue alone! Keeping cost in the back of your head (or the front) is smart. Always book within your means, and that may mean looking within your means too.
Check it out in person.
Websites are nice, but they also are a major driver of money for a lot of venues. Of course they are going to look nice! It’s the first impression that counts. Get a second impression by showing up and checking out the venue. Make an appointment or walk in and see what they can do– and what that venue is really like.
Figure out if it can accommodate your event.
You’ll need a venue that is large enough to handle all of the people that are coming. You don’t want to stuff a place to capacity and then find out that basically not everyone can come in or that the area is claustrophobic. Find out how many people are coming and then check out venues that match up to that size to be practical.
Make sure they’re the right fit.
Ask tons of questions to find out more. Ask about facility fees, fees in general, partnerships with catering, catering capacity, whether cleaning up is included, and more. Be sure to check that the venue is also set up to handle AV and things like that if you’re going to be having video or music, etc.
Booking a venue doesn’t have to be hard, but it does take a bit of time and effort to pull off flawlessly. When it comes to events, you want a place that suits the event hosted. So do consider whether you will need an elegant place for an anniversary or charity event or a smaller place for a birthday or other celebration. Prepare for everything and do your due diligence and everything is likely to turn out just swimmingly.
Be sure to get any agreements in writing and be 100% certain that you want a venue as well before handing over your money and be sure you like the owners or managers of the venue. Difficult owners are often a red flag! If it’s an easy and pleasant process, you’re likely good to go. Thanks for reading– happy planning!